My friend, whom I worked with for several years, recently announced she was leaving our company for greener pastures. She really hadn’t been looking, but an opportunity presented itself and it was too good to pass up. While with our company she had access to multiple systems as part of her job. This included banking information, customer databases and back office applications.
Replacing her was difficult enough; however, the real work began after she left when we had to remove her name and access from all of those systems and applications.
An employee leaving is common. Remembering to remove them completely from everything they had access to while in your employ – not so much. In this modern era of technology and security consciousness, it is imperative that you do everything possible to protect your business information. This includes your banking information as well.
When a user with access to banking information leaves your company, remember to contact your bank and have that user’s access deleted. This will eliminate any chance of that employee logging in and seeing information they shouldn’t.
Additionally, DO NOT pass on that log in information to another employee or a new hire. Thinking this may be the easiest route will in fact increase your security risk because now two employees have access to your banking information, and one of them doesn’t even work for the company anymore.
In most business online banking platforms, there is no limit to the number of users, so don’t think that you can’t delete users, change users, or add 1,000 users if that’s what you need to do.
Always remember, you are the first line of defense regarding fraudulent activity. By logging into your bank’s website each day, you can monitor transactions and see if anything is amiss.
Finally, access to your account information is at your discretion. We are here to make it happen for you.
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